is a quick tip ezine for Managers who believe in
"Results Derived from Within"
Vickie Bevenour, a Professional Certified
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DELEGATION TAKEN ONE
last month’s newsletter we talked about tips for
successful Delegation. In
addition to the questions we discussed last time, I use the
acronym DANE when working with business professionals who
are desperate to learn how to effectively delegate. DANE
stands for Delegate, Automate, Negotiate and Eliminate. I
received much feedback on this subject and determined that
more tactical discussion is warranted. Consequently, four
tactical tools are presented below to maximize productivity
when you delegate.
- Find an assistant. In today’s world where everyone is
connected and everyone has a laptop, do you really need
an Assistant? You have the tools to do it all
yourself…right? Well maybe not quite.
Dennis came to our last meeting simply fraught
with details hanging off every aspect of his work life.
When questioned about his concerns, he tried to
put it into words, “Coach Vickie, I need someone to
help organize me! I need someone to make phone calls, do
research, do simple correspondence, get my files in
order and follow up on all of the office details.” My answer was, “Dennis, you need an Administrative
Once he made this a priority, his world became
more organized. Details were taken care of and the
simple tasks of daily business life were done correctly
and in a timely fashion. Think about it…do you need to
hire, borrow, or get a temporary Assistant to help get
you organized and ready to do what you do best? It
needn’t be a full time job.
You would be amazed at the level of organization
that an Assistant, even for four hours a week, can bring
to your world.
- Develop your Organization based on individuals’ strengths.
I recently met an Attorney who told me that she
had eight people in her office and that she was the only
Attorney. She was the only revenue generator in the office, yet
was able to sustain the other seven; each of whom
expertly performed the tasks that they do best, each of
whom love what they do. How might you reorganize to
match natural strengths with output?
- Hire a Virtual Assistant.
In our virtual world, an Assistant does not have
to sit outside your office door to be effective.
I have an awesome Virtual Assistant that helps me
produce these newsletters every month. If you want a
recommendation, please contact
me. Do you have a task that is repetitive at a
specific interval of time, such as a monthly report,
presentation or brochure? A Virtual Assistant is perfect
for handling that task and is capable of much more.
- Use Technology to your advantage.
As a result of my last newsletter, I received an
email from a very successful Financial Planner.
He uses a recording and transcription service. He
calls over the phone and it writes down all that he says
in an email. It
is a very low cost outsourced service.
For example, on the way home from a meeting, he
calls and explains the meeting, the outcome and the
future actions. The resulting email can be sent to the
client or saved in their files.
Congratulations, getting creative
in finding ways to maximize your productivity is the first
step to deriving
results from within.
you like the tip, let us know but more important, share it
with a friend or colleague. As always, YOUR SUCCESS IS MY